Confluence Space Inventory

Facts about the Confluence Space Inventory

The Confluence Space Inventory - or short Space Inventory - is a SharePoint list that serves the following purposes:

1. show each Confluence space for you to select for migration
2. allow adding additional selectors for Confluence pages to migrate, mainly CQL queries
3. serve as the lookup table when resolving cross-page and cross-space links

WikiTraccs creates the Space Inventory and adds information about Confluence spaces.

You use the Space Inventory to select source pages to migrate, and to specify target SharePoint sites. WikiTraccs will use this information to decide which content to migrate, and how to resolve links between pages.

The Space Inventory is created and updated by WikiTraccs.GUI when selecting the Update space inventory and WikiTraccs site button:

Note: WikiTraccs.Console will also check and create the Space Inventory, if necessary.

The Space Inventory can be repeatedly updated by selecting the Update space inventory and WikiTraccs site button. Use this to have spaces added to the inventory list that are missing, either because they have been newly created in Confluence, or because they have been deleted from the list.

Accessing the Space Inventory

Selecting the Open Space Inventory to choose source spaces button opens the Space Inventory in a browser:

When the Space Inventory exists, the browser should show the SharePoint list Confluence Space Inventory (WikiTraccs):

If - for whatever reason - the Space Inventory does not exist, the browser will show an error:

If you see above error, make sure to select the Update space inventory and WikiTraccs site button first so that WikiTraccs has a chance to create and update the list.

You can find the Space Inventory without WikiTraccs as well, as it’s just a SharePoint list. Open the WikiTraccs site in a browser, go to Site Contents, and select the Confluence Space Inventory (WikiTraccs) list.

How does it work exactly?

Here’s an image showing how the Space Inventory works:

This image summarized:

• the Space Inventory list contains multiple source to target mappings that tell WikiTraccs what to migrate, and where
• each row contains at least the following mandatory information:
  • WT_In_CfSiteId - the Confluence site identifier; this corresponds to the Confluence base URL (example: https://wiki.contoso.com)
  • WT_In_CfSpaceKey - the source selector, telling WikiTraccs which pages to migrate; this can be the Confluence space key, but starting with release 1.8 of WikiTraccs this field can also contain a CQL query (example for space key: HR, example for CQL query: label=“archive”)
  • WT_Setting_RequestTransformation - if this is checked, WikiTraccs will migrate all pages covered by the the source selector from Confluence to SharePoint; otherwise this mapping is only used for link resolution
  • WT_Setting_TargetSiteRootUrl - the target SharePoint site for all pages covered by the source selector; this is relevant for migrating pages covered by the source selector, but also for creating the correct links to target pages (example: https://contoso.sharepoint.com/sites/target1); if this is left empty, the default target site URL as configured via WikiTraccs.GUI will be used
• when starting the migration, WikiTraccs will collect all pages from all source selectors that have been chosen for migration, and schedule them for migration; this queue is processed one page after another
• when a page contains a link to a space, page or attachment, WikiTraccs will look up the SharePoint target site in the Space Inventory and create the link based on the found mapping; if there is no mapping a transformation error will be logged for the page (see Measuring page migration success on where to find this metric)

Using the Confluence Space Inventory

To learn how to migrate whole Confluence spaces to SharePoint refer to How to map Confluence Spaces to SharePoint Sites.

To learn about using CQL query selectors to choose Confluence pages to migrate to SharePoint refer to How to migrate Confluence Pages using CQL Query Selectors.

Here are other resources showing how the Space Inventory is used:

• The quick start guide covers selecting which spaces to migrate: Getting Started
• Why mapping to target sites is important for resolving migrated links: Cross-space links and target sites